Interim Event Manager (Maternity Cover)

Purpose and contribution to company strategy

We are seeking an experienced and dynamic Interim Event Manager to join our corporate events team on a maternity cover basis. The role focuses on managing a series of international events scheduled to take place in January and February 2025. This position requires a blend of strategic oversight and hands-on event production, ensuring consistency across all events and directly producing programs for select locations.

Temporary position from July 2024 – March 2025 (24-32 hours)

Location: Amsterdam with international travel

Key Responsibilities:

1. Event Alignment and Coordination

Develop comprehensive event guidelines, including design, theme, and branding assets
Communicate and deliver these guidelines to local production teams
Ensure all events align with the company's standards and objectives, maintaining a cohesive look and feel
Act as the main point of contact for local teams, providing support and resolving any issues related to event execution

2. Event Production:

Take charge of producing programs for three specific events, managing all aspects from concept to execution
Collaborate with agencies, speakers, entertainers, and other program participants to ensure high-quality content and engagement
Coordinate logistics, including scheduling, AV requirements, and on-site management
Monitor and evaluate the success of these programs, implementing improvements as needed

3. Budget and Resource Management:

Oversee the event budget, ensuring cost-effectiveness while delivering high-quality experiences.
Manage resources efficiently, coordinating with vendors, suppliers, and internal teams.

4. Travel and On-Site Support:

Travel to event locations as required to provide on-site support and ensure smooth execution
Oversee setup, execution, and breakdown of the events, troubleshooting any issues that arise

5. Stakeholder Engagement:

Liaise with key stakeholders, including internal departments, sponsors, and partners.
Maintain strong communication channels to keep all parties informed and engaged.

Qualifications

Proven experience in event management, preferably with international event planning.
Strong organizational and project management skills.
Excellent communication and interpersonal skills.
Ability to work under pressure and handle multiple tasks simultaneously.
Experience with budget management and cost control
Willingness to travel internationally
Proficiency in event management software and tools.

Top Employers Institute offers

Human centric way of working: flexible working conditions, including the flexibility to work from home or from the office
Leadership culture based on trust
Plenty of room for initiatives and own responsibility
We pay you to pay it forward: we grant you 2 days of paid time off for volunteering for causes you care about
We want you to stay with us: you will enjoy a 4-week sabbatical leave paid by the company after 5 years
Dynamic and strong international culture (more than 30 nationalities spread over 12 offices all around the world)
Fast growing (20% YoY revenue growth) and sustainable company (founded 30 years ago)

Top Employers Institute is an Equal Opportunity Employer. We respect and celebrate each other’s differences. We know that a diverse workforce enhances our success. We are conscious that having the freedom to be yourself is the basis of sustainable growth. To us, it doesn’t matter where you were born, what you believe in, how old you are, what you look like, or who you love. We believe that different perspectives and backgrounds actually lift Top Employers Institute to new heights and increase our way of thinking for a better world of work. Join us, as there is a place for you here!